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INDUSTRY NEWS

Oregon Production Protocols

UPDATE JULY 31, 2020

  • Additional clarification on when PPE is required; PPE guidelines for crew working near actors
  • Removed suggestion for 10-minute daily safety meetings—they should be as long as necessary to keep everyone safe and informed.

UPDATE JULY 17, 2020

  • Clarification that the guidelines are to help employers meet the standard OSHA law requiring a safe workplace.
  • Refines guidelines around COVID safety personnel
  • Additions:
    • Masks must also be worn outdoors where 6’ distancing cannot be maintained.
    • Productions should hold daily 10-minute meetings specifically about COVID safety and concerns
    • Guidelines on contact tracing

UPDATE JULY 10, 2020

  • Additional guidelines on what to do if someone tests positive for COVID-19
  • Information on antibody testing—it’s not permitted by employers

Getting back to work 

It goes unsaid that these are trying times for everyone, including all of us in the Oregon media production industry. Yet, we are a strong and vibrant community of professionals, skilled at solving problems and highly capable of meeting the challenges presented by COVID-19. We are also a community of caring individuals known to support each other and work together with respect and grace. These guidelines will help us protect each other while also helping to reduce the spread of the virus as we get back to work. 

Download Full Production Protocols

Voluntary but essential guidelines 

The COVID-19 safety guidelines presented here are designed to provide predictability and consistency to the production process. As conditions and government policies evolve, we will continue to establish new recommended policies and practices for maintaining a safe working environment for all productions. While adherence to the guidelines is voluntary, they shall, in the absence of any negotiations which result in alternative guidelines, be presumed to be in effect on productions carried out by Oregon media industry members. It is the responsibility of the parties involved to come to an agreement prior to the commencement of production concerning situations not covered in these guidelines. It is also the responsibility of the parties to ensure state and federal law is being followed. 

GO TO GENERAL PRODUCTION PROTOCOLS

Following state and other restrictions

State restrictions will be relaxed gradually, so it is our intention to create guidelines that can be applied to traditional film shoots that minimize the risk of transmission of COVID-19—while allowing work to continue under any federal, state, or local restrictions and distancing measures, which may still be in place. Masks are required in all public indoor spaces.

How the guidelines were developed

These guidelines were developed by the OMPA in coordination with Oregon Film, the local chapters of unions and guilds, local department heads and equipment vendors in the industry. They have also borrowed from guidelines offered by sources like AMPTP, Joint Unions (IATSE, DGA, SAG-AFTRA, Teamsters), BECTU, Nordic Film Guide, the EU and others. We have also tried to be as comprehensive as possible by incorporating the thoughts, suggestions and concerns of our Oregon cast and crew. 

 
This document is meant to augment—not override—other union, guild, Government agency or local jurisdiction guidelines, or guidelines and regulations from insurance companies, production companies and studios & networks. These protocols should be used as guidelines to protect the safety of all those who work on media projects and will be updated and adjusted as more guidelines are identified and new state and federal guidelines are adapted. 

Assign COVID-Specific Personnel

It is strongly recommended that every production should include some form of dedicated COVID-19-specific Health & Safety Personnel that manages new production protocols required to keep crews safe in a post-pandemic world. The IATSE-DGA-SAG-Teamsters-AMPTP Protocols calls this a Health Safety Supervisor. In addition, a written and agreed to COVID-19-specific health and safety policy needs to be in place on all shoots. This is a requirement for projects utilizing the state incentive programs and by some permitting agencies.

Requirements per Gov. Brown’s Executive Order (20-12)

Where workers cannot work remotely, businesses (including film sets) need to have a written social distancing policy (allowing for a minimum of 6’ between all people) and assign a “Social Distancing Officer” with the authority to enforce that written policy.

Implement an Emergency Action Plan (EAP)

If any cast or crew member becomes sick during production with one or more CDC identified COVID-19 symptoms: Notify Production Management. If at work, that cast or crew member should be assessed by medical personnel and then go home, if appropriate.
 
If they go home and are tested for COVID-19 and the test is negative, the cast or crew member must remain home until they are well enough to come back to work.
 
*NEW* Each county will have different “positive test” protocols. By way of example, in Multnomah County, Crew members who test positive for COVID-19 must stay home until at least 10 days have passed since symptoms first appeared and their fever has been gone for at least 3 days without any medicine.
If the production is in a remote location and/or any sick employee would not be able to go home, identify a place that will serve as an isolation space for sick employees, and prepare a plan for transport and/or housing of sick employees.
 
Ensure that everyone necessary on the production is aware of this EAP. Keep all personal medical information private and confidential at all times.

Pay attention to everyone’s mental health

Resuming production during this time may be highly stressful and cause anxiety. The implementation of mental health resources to support the wellness of those participating in a production may be necessary.
 
Options could include:
  • Emotional support hotline
  • Telemedical health and behavioral health resources
  • Mindfulness training; and
  • Provision of online tools and resources.

GO TO GENERAL PRODUCTION PROTOCOLS

Links to Federal and State guidelines & resources

Local OSHA Outreach Specialist Available For Entertainment Industry Specific: Site Inspections, Job Hazard Analysis, and Health & Safety Plan Development/Review. Rickey Lepinski is a 25 year veteran of the Entertainment Industry. Besides his OSHA Outreach Specialist Certification he has extensive training in OSHA protocols and guidelines. He is available for in person, physically distanced, site inspections and for consultation and development of your production Health & Safety Plan as well as respirator training. Hourly fee is $60 per hour and fees are on a sliding scale for non-profits and low-budget productions. Please call or email for a free consultation: rickeylepinski@comcast.net / (503) 943-9580.

Occupational Safety and Health Administration laws assign employers a general duty to provide a safe and healthful workplace. This is the basis for the need for the adoption of COVID-19 policies by any film productions lucky enough to be moving forward during this pandemic.

Submit policy or compliance questions directly to Oregon OSHA’s technical section at tech.web@oregon.gov or by calling 503-378-3272

*NEW* Antibody Testing

The Equal Employment Opportunity Commission (EEOC) has agreed that daily temperature screening can be one tool to help stop the spread of COVID-19, as can be testing for COVID-19 when the circumstances warrant a more aggressive approach. However, the EEOC has issued further guidance clarifying that while employers may continue to test for COVID-19 itself, employers may not test for COVID-19 antibodies. The guidance says that antibody tests are not “job related and consistent with business necessity,” and therefore cannot be used as a basis for allowing employees to return to work or as a proxy for COVID-19 immunity.

Stay safe and be well 

Thank you for reviewing and adopting these guidelines as we get back to work!

Have questions or suggestions? Email info@ompa.org.

 

 

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